Outsourcing

Five Signs You’re Ready to Start Outsourcing Work:

 

1. You regularly run out of time in your day.

Are you scrambling at the end of each day, constantly pushing tasks to tomorrow’s to-do list? Or damaging the business by bottlenecking projects or payments? You’re adding unnecessary stress to your already busy life, and not maximizing your productivity in the hours you put in.

2. You’re putting off tasks you hate..

You might not be a numbers person, but when you were starting out, you needed to do the finances yourself. Now your business is bigger. Managing the finances is tougher, but more important than ever. Putting them off can leave your business at a standstill, and force your team or your clients to chase you (when you should be there for them). If the tasks you hate are getting left for last or putting pressure on your team, it’s time to share the load.

3. Mistakes are being made:

A missed deadline, an error on a spreadsheet or a botched conversation with a client can have a serious impact on your business. If you’re pushing things off, working slowly on tasks you dislike or burning out from overwork, mistakes are that much more likely.

4. Your business is growing and the tasks are much more complex now:

As a one-person show, it was easy to manage finances, sales, marketing and execution. But now that your business is larger, its needs are that much more complex. And there’s so much more to get done. To keep your growth on track, these challenges require a deeper, specialised expertise to solve.

5. You’re turning down great new projects:

When new projects and opportunities arise, are you filled with excitement—or disappointment, because you can’t take them on? If you’re turning down work because you don’t have time to manage new projects or clients, or because your team is burnt out, it’s time to add additional resources.

Customised Client Packages are available to service a wide range of bookkeeping and business needs!

Outsourced Bookkeeping and Payroll is one of the most efficient and cost effective solutions for a growing small to medium sized business.

Read: Why its important to outsource right now – Forbes Magazine

Bilanz for Business is a small business bookkeeping and accounting business based in Perth, however many of our clients are based all around Australia! 

As a tight knit bookkeeping team with an office North Fremantle, our focus is to deliver high quality service at an affordable price. Our professional yet friendly team are certified Xero Silver Champion Partners.


In addition to Xero, we work with MYOB, QuickBooks and a range of other inventory and accounting software programs. Our CPA Accountants and Bookkeepers are registered Perth BAS and ASIC Agents.

We are also members of the Institute of Certified Bookkeepers within Australia.

Services offered by Bilanz:
 Digital Bookkeeping
 Payroll
 BAS/IAS – GST Assistance: Registered BAS Agents #25485366
  ASIC AGENTS #46007
  Registered with the Institute of Certified Bookkeepers Australia (ICB) #399534
 Workshops and Training on bookkeeping and accounting programs.
Cloud Integration and Software Solutions: Xero, MYOB, QuickBooks and Workflow Max
  Personal Assistant/Executive Assistant Support – remote (Greater Australia) or onsite (Perth region)

Our Client Packages are designed to help your business grow.. pay monthly or by the hour, whatever suits your needs and budget!

BILANZ FOR BUSINESS NOW REGISTERED ASIC AGENTS

BILANZ PTY. LTD. Agent No. 46007

Bilanz is now officially registered as ASIC agents. This allows us to assist our clients with the following duties:

  • Changes to company details.
  • Form 6010 Application for voluntary deregistration of a company.
  • Form 205A Notification of resolution to change company name.
  • Form 362 Notification by a company to nominate or cease a registered agent or contact address.
  • Form 388 Copy of financial statements and reports.
  • Form 410B and 410F Application for reservation of a name.
  • Form 361 Registered agent ceasing to act for a company or companies (registered agent only).
  • Form 370 Notification by officeholder of resignation or retirement (registered agent only)
  • Form 485 Statement in relation to company solvency
  • Form 492 Request for correction
  • Form 902 Notification of supplementary information
  • FS88 PDS in–use notice
  • FS89 Notice of change to fees and charges in a PDS
  • FS90 Notice that a product in a PDS has ceased to be available
  • Form 5100A Application for registration of a managed investment scheme

Bilanz for Business

Construction Bookkeeping

Bilanz for Business is a majority woman owned and operated bookkeeping and accounting business based in Perth, however many of our clients are based all around Australia! As a tight knit bookkeeping team our focus is to deliver high quality service at an affordable price. Our professional yet friendly team are certified Xero Silver Champion Partners.

In addition to Xero, we work with MYOB, Quickbooks and a range of other inventory and accounting software programs. Our CPA Accountants and Bookkeepers are registered BAS Agents and members of the Institute of Certified Bookkeepers in Australia.

After years of providing bookkeeping services within the construction industry, we understand how complex it can be to navigate. With our experience, you will have confidence knowing that a key part of your business is being handled with care. Our team works with your priorities and budget to create a system that is functional and efficient for your business. Whether it be to simply set up a bookkeeping system for the business to work from, providing ad hoc advice and reviews to running an office accounts department either onsite or offsite. We can provide as much or as little as you like!

Bilanz for Business: Services

  • Digital Bookkeeping
  • Payroll
  • BAS/IAS – GST Assistance: Registered BAS Agents #25485366
  • Workshops and Training on bookkeeping and accounting programs
  • Cloud Integration and Software Solutions: Xero, MYOB, QuickBooks and Workflow Max
  • Personal Assistant/Executive Assistant Support – remote or onsite (Perth region)

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New Financial Year? Lets talk about integrating a new accounting system with XERO

If you have been considering making a switch to a cloud accounting software program such as Xero. There is no better time than now to start using a new accounting program! The beginning of the Financial Year is the best time to start!

Bilanz for Business, located in Perth, is recognised by Xero as a top migration specialist, which means we can help you convert your files and accounting into Xero seamlessly.

xero silver partner

Why Xero?

Although we are trained in other accounting software’s such as: Quickbooks or MYOB. We work closely with Xero as an advisor, undertaking specialist training and attending Xero events to stay up to date with the latest features. We admire the research and development that Xero invests in to making their system work for bookkeepers and accountants alike. We routinely review our software systems in place, and each year Xero comes out on top. That is why we recommend it! On top of that we pass on greater subscription savings to our clients… saving our clients money is the business we are in after all!

Xero features you need to run your business beautifully.

Ok so you’re probably thinking.. we love Xero.. but why should you..

IOCB

Bilanz For Business:
Registered Bookkeepers with ICB

Well first I’ll ask you this: Lets look at your current bookkeeping and accounts management system in place. .. Is this working for you, do you love it? (I assume there’s room for improvement since you’re here researching conversions)

So lets review:

 Jot your answers down as you go – bullet point works.

 What software do you have in place?

 What do you like about it? 

What is it missing? 

What do you desire in a perfect (accounting software) world?  Is it a simplified invoicing system, an accurate inventory report, an easy way to pull sales reports or comprehensive payroll system?? or all of that & more.. 

Make the move:

For a seamless conversion, make sure you use a Xero certified advisor. The cost of installing and bringing the historical data correctly is very meager as compared to its use in the long term. You must use an experienced accountant or conversion specialist to assist in the transition process and make it as smooth as possible.

Choosing the right professional

We understand how busy you are as a business owner and that doing the books can be a big load regardless of whether you are a solo business or much larger. With our expertise, we can take care of your business through a variety of services. If you have a small team, we can work together with you to form your outsourced department even though we are a 100% local Perth business.

Designed to offer the most advantage to business owners, Bilanz For Business is the small business accountant in North Fremantle to reach out to when in need of services bordering on business intelligence, digital accounts and bookkeeping, outsourced payroll, executive assistant services and cloud integration. 

As a modern company, Bilanz For Business also offers BAS agent services in North Fremantle and boast of some of the best partner programs which their clients can enjoy.

The Super Guarantee (SG) Amnesty

The Super Guarantee (SG) Amnesty is a one-off opportunity to correct past unpaid SG amounts.

Employers have a six-month window, until 7 September 2020, to disclose, lodge and pay unpaid SG amounts for their employees. …

Payments made during the amnesty can be claimed as tax deductions, and payment plans can be arranged.

Bookkeeping for business and payroll/superannuation management can be very time-consuming – it may be too much to do for a small team and yet not enough to employ a full-time bookkeeper. Bilanz bookkeeping and payroll management service are cost-effective so that business owners can focus on growing their businesses instead of focusing on the paperwork and legalities behind payroll, super and tax. We can assist you onsite or remotely and from as little as a few hours a quarter.

Get in touch which us today via the ‘Contact Us’ Page and we will be in touch with you as soon as possible.

JobKeeper Explained

JobKeeper Payment for Employers:

The Federal Government has released a new subsidy to assist employers to keep their staff employed.

This will help our Bilanz clients retain their apprentices, trainees and other staff through the next 6 month period, as the economy is hit by the impacts of COVID-19.

For the next six months, each worker in hard-hit businesses will be eligible to be paid a wage of $1,500 a fortnight.

  • If your small-medium business (under $1bn turnover) has suffered a revenue hit of 30 per cent due to COVID-19, your business qualifies.
  • If your larger business (over $1bn turnover) has suffered a revenue hit of 50 per cent due to COVID-19, your business qualifies.
  • These losses are self-assessed.
  • Full time, part time and stood-down workers are eligible.
  • Sole traders, not-for-profits, and casuals who have been employed for 12 months are also eligible.
  • The JobKeeper Payment is considered ‘equivalent’ for the purposes of Supporting Apprentices and Trainees, as it is designed to help businesses cover the costs of their employee’s wages.
  • An employer will not be eligible to claim Supporting Apprentices and Trainees for any period where they elect to claim the JobKeeper Payment for the same Australian Apprentice.

An eligible employer may elect to claim the JobKeeper Payment after they have begun claiming the Supporting Apprentices and Trainees. One payment will stop when the other starts. The two cannot be paid simultaneously

If you must lay off staff, help your employees to apply for Centrelink. $550 per fortnight will be paid to individuals who are currently eligible for certain income support payments, including the:
–       Jobseeker Payment;
–       Youth Allowance; and
–       Parenting Payment (Partnered and Single).
Furthermore, it appears that this new (additional) supplement will be paid to eligible individuals as part of their existing income support payments (e.g., Jobseeker Payment and Youth Allowance).

For more Information:

business.gov.au

Australian Government’s Economic Response to the Coronavirus

FOR MORE INFORMATION on the Australian Government’s Economic Response to the Coronavirus visit treasury.gov.au/coronavirus.

Businesses can visit business.gov.au to find out more about how the Economic Response complements the range of support available to small and medium businesses.

We have tried to take the guess work out of what is available to you and have provided a summary below:

please note that the situation is rapidly changing. We will endeavour to keep you updated as it changes.

 The small business relief includes:

  • $17,500 grants for small businesses with a payroll between $1 million and $4 million.
  • The $1 million payroll tax threshold (announced in October 2019) will be brought forward by six months to 1 July 2020.
  • The WA Government will waive rental payments for small businesses and not-for-profit groups in State Government-owned buildings for six months.
  • JobKeeper As well as the following measures announced on 31 March 2020:
  • One-off $2,500 credit on electricity bills for small businesses that consume less than 50MWh per annum. For more information read the statements on the Synergy and Horizon Power websites.
  • Power and water disconnections will not occur and interest will not be charged on deferred payments until 30 September for small businesses facing financial difficulty due to COVID-19. Please note: This applies to Synergy  customers.
  • Payroll tax will be waived for four months for businesses with annual wages under $7.5 million (NB: this replaces the previous payroll deferral measure which was announced).
  • Affected businesses can apply for interest free payment arrangements and for late payment penalties to be waved for a range of taxes and duties, including payroll tax, transfer duty, landholder duty, vehicle licence duty or land tax.
  • A range of business licence fees have been waived, including liquor licence renewal fees for 2020, which will be waived and refunds given to businesses that have already paid
  • Payroll grant payments (updated 30 March) Grants of $17,500 will automatically be paid by cheque to eligible businesses from July, however you should log in to Revenue Online  to ensure your postal address is up to date. There may be delays for those whose tax status changed in 2018-19 or liability for payroll tax changed in 2018-19 or 2019-20.

Rent relief for WA Government commercial tenants (announced 30 March) The WA Government will waive rental payments for small businesses and not-for-profit groups in State Government-owned buildings for six months to help these lease holders respond to the impacts of COVID-19.

The plan will benefit businesses such as convenience stores in train stations, cafés in government buildings, and restaurants in tourism precincts, such as Elizabeth Quay and Yagan Square. It will also benefit eligible small businesses leasing land from the State, such as caravan park and eco-tourism operators.

Xero Bookkeeping with Bilanz for Business

Chat to us about how Xero can work for your business and receive 15% off plans!

• Run your business on the go – Easily add contacts, reconcile, create quotes and send invoices from
anywhere.
• Manage your cash flow – Schedule payments and batch paying suppliers.
• Simple payroll solutions – Input timesheets, calculate leave, pay employees and automate super.
• Directly connect to your bank – Process transactions and get paid faster.
• Manage Projects – Drive profitability with simple time tracking and job costing in Xero Projects.
• Dashboard – Get a snapshot of how your business is tracking in real time.
• Add on marketplace – Explore 700+ time-saving apps that connect with Xero.

Bookkeeping is more than just data entry or keeping the books ‘in order’. Bilanz for Business, based in Perth improves overall business management. We work with you to implement processes that will efficiently and effectively streamline areas of business

Online Invoicing:

  • Create and customise invoice templates, email within Xero and accept payments using the Xero platform.
  • Xero integrates with PayPal, Stripe, Square and other payment processors
  • Create and convert quotes to invoices
  • Schedule repeating invoices automatically.
  • Drag and drop features with Invoices
  • Automatic payment reminders can be set up. Saving you time by not having to chase up customers to pay on time. You can turn this feature on or off at any time.
  • Attach files to invoices, such as a document or photo of work completed.

Inventory Tracking and Purchase Ordering:

  • Create quotes and invoices, manage inventory levels. Create alerts for reorder quantities.
  • Convert purchase orders to bills for payments or invoices for your customers.
  • If you stock more than 4000 items you can integrate other applications from the Xero app marketplace easily.

Smart Reconciliation

  • Bank transactions automatically feed daily into Xero (once set up), allowing for reconciling against the bank transaction directly using the bills and invoices you’ve previously entered into the accounting software. Xero starts to identity repetitive transactions and automate them by providing you with suggested matches that you can approve or deny. Time is saved by eliminating the need to sift through records for information.

Mobile Capabilities

  • Create and send invoices while on the go!
  • Capture receipts for expense tracking
  • Reporting on the go
  • Reconcile transactions and monitor spending
  • Manage and add clients convert quotes into invoices as tap of a button

Stay in touch with all things Bilanz for Business:

Superannuation

Superannuation

With quarterly superannuation payments due on January 28th for the last quarter (payments are always due 28 days after the quarter ends). It seemed like an appropriate time to discuss superannuation in more detail. If you run a small business with employees who are 18 and over, and earn more than $450 before tax in a calendar month. You are legally obligated to pay a minimum of 9.5 % superannuation your employees ordinary time earnings (OTE).

superannuation_dates

Ordinary Time Earnings (OTE)

Commissions

Shift Loadings

Allowances but not overtime payments

Rostered Days Off (RDO)

In Lieu of Notice

Bonuses (except for in respect of overtime only)

Certain Leave

Always check with your accountant or certified bookkeeper to ensure that you are calculating the correct amount of superannuation based on Ordinary Time Earnings. There are a number of ‘ordinary time earnings’ that must be taken into consideration during payroll and superannuation contributions.

Bilanz for Business, located in North Fremantle, Western Australia, has experienced bookkeepers and accountants available to help answer any super related questions. Part of our service that we provide is to manage your business’s superannuation payments, on time, every time. For small businesses in Perth, Bilanz can provide crucial forecasts and help to manage cash flow so that there is adequate cash available in order to pay each quarter. Don’t get stuck in a financial deficit each time super is due. We offer competitive pricing for Payroll Packages (Which includes superannuation reconciliation and reporting).

Jane Betschel, head of customer marketing and direct sales at MYOB states that for the businesses that do make superannuation payments, almost a quarter (24 per cent) of operators surveyed revealed they had issues meeting payments due to cashflow issues.

“We know that cashflow is one of the big pain points for businesses, particularly small and medium sized enterprises,” Betschel said. “Owner operators may sacrifice their own super payments to ensure that payments owing to staff are met. They may also decide to pay bills that will keep the doors open today, at the expense of future, personal financial security.

This is a reality for many small businesses.

superannuation_process
Process for reconciling Superannuation, an example provided by ICB.

The Consequences Of Paying Superannuation Late

Missing superannuation payments even by one day can cause serious financial strain on a small business and subjects you to the Superannuation Guarantee Charge (SGC), which is not tax deductible.

The charge is made up of:

  • SG shortfall amounts (including any choice liability calculated on your employee’s salary or wages)
  • interest on those amounts (currently 10%)
  • an administration fee of $20 per employee, per quarter.

Director responsibilities for Superannuation:

A director that fails to meet the Super Guarantee Charge by the due date, then becomes personally liable. The ATO can initiate legal proceedings with Directors in order to recover the money owed. Don’t get caught out with missed payment dates. Ensure you have a reliable bookkeeper or accountant to keep you aware and up to date on payments.

Bookkeeping for business and payroll/superannuation management can be very time-consuming – it may be too much to do for a small team and yet not enough to employ a full-time bookkeeper. Bilanz bookkeeping and payroll management service are cost-effective so that business owners can focus on growing their businesses instead of focusing on the paperwork and legalities behind payroll, super and tax. We can assist you onsite or remotely and from as little as a few hours a quarter.

 

Get in touch which us today via the ‘Contact Us’ Page and we will be in touch with you as soon as possible.

Flexibility in the Workplace

flexible_working_commute

Did you realise that in some cases, flexibility is legislated by the ‘The Australian National Employment Standard’ (Fair Work Act 2009 ‘NES’).

There have been countless articles in regards to 4-day work weeks, flexibility and remote work environments.  The concept is not new, combinations of these work solutions are already in place and adopted by a variety of businesses.  The tides are changing.  Slowly.

I think it’s clear now that these arrangements have a positive effect.  They create more inclusive and diverse workplaces, better morale, higher engagement, longer-term employee satisfaction and access to a key group of worked – individuals staying home during child rearing years.

The 2017 census results concluded that an ‘estimated 246,700 (42%) women had started or returned to work since the birth of their youngest child.’  That is a staggeringly low percentage of women returning to work following childbirth and note this is after the birth of their youngest child.  If families have 3 children, it’s unlikely that they will be able to return to work for a minimum of 6 years and at this point, many will require part-time employment for several years.  Six years out of the workforce makes for a very difficult return to the corporate world.  Increasingly, as many fathers opt to remain at home with children they will inevitably come up against the same issues, albeit not to the extent of women simply due to the remaining unconscious bias’s that still exist. 

It’s no secret that many organisations are now under requirements to include women in leadership positions.  This can be difficult for organisations with fewer women available to climb the corporate ladder once they have become mothers.  Imagine if the pool of women was greater, that women hadn’t left the workforce but continued their journey, acquiring more experience.  A simple change in flexible arrangements and the pool would be fabulously rich and diverse; quotas would soon be a thing of the past.

As families become more reliant on double incomes to support their lifestyles, the cost of child-care is becoming prohibitive however necessary for workers who need to stay in the workforce to keep their employment eligibility.  Let’s not forget that this inevitably leads to less disposable income, affecting the economy; the livelihood of brick and mortar business’s, the hospitality industry, the list goes on.

How can we work to remedy this? 

Flexibility is a great solution

I have first-hand experience – flexibility has allowed me to build a top rated Bookkeeping business in Perth.  I write this article from my home desk, with a cat and a dog sleeping soundly next to me.  I get to pick up the kids from school and I can keep going while they argue in the background, or at a more convenient time.  My bookkeeping business keeps five people in employment and each of us has the option to work flexibly.  We come together for a weekly catch up or more, when necessary.  This is our ‘normal’ and it works.

Not every workplace will be able to adapt to this working arrangement however it is imperative that those who can, unreservedly adapt and make flexibility available to all employees.