Five Signs You’re Ready to Start Outsourcing Work:
1. You regularly run out of time in your day.
Are you scrambling at the end of each day, constantly pushing tasks to tomorrow’s to-do list? Or damaging the business by bottlenecking projects or payments? You’re adding unnecessary stress to your already busy life, and not maximizing your productivity in the hours you put in.
2. You’re putting off tasks you hate..
You might not be a numbers person, but when you were starting out, you needed to do the finances yourself. Now your business is bigger. Managing the finances is tougher, but more important than ever. Putting them off can leave your business at a standstill, and force your team or your clients to chase you (when you should be there for them). If the tasks you hate are getting left for last or putting pressure on your team, it’s time to share the load.
3. Mistakes are being made:
A missed deadline, an error on a spreadsheet or a botched conversation with a client can have a serious impact on your business. If you’re pushing things off, working slowly on tasks you dislike or burning out from overwork, mistakes are that much more likely.
4. Your business is growing and the tasks are much more complex now:
As a one-person show, it was easy to manage finances, sales, marketing and execution. But now that your business is larger, its needs are that much more complex. And there’s so much more to get done. To keep your growth on track, these challenges require a deeper, specialised expertise to solve.
5. You’re turning down great new projects:
When new projects and opportunities arise, are you filled with excitement—or disappointment, because you can’t take them on? If you’re turning down work because you don’t have time to manage new projects or clients, or because your team is burnt out, it’s time to add additional resources.
Customised Client Packages are available to service a wide range of bookkeeping and business needs!
Outsourced Bookkeeping and Payroll is one of the most efficient and cost effective solutions for a growing small to medium sized business.
Bilanz for Business is a small business bookkeeping and accounting business based in Perth, however many of our clients are based all around Australia!
As a tight knit bookkeeping team with an office North Fremantle, our focus is to deliver high quality service at an affordable price. Our professional yet friendly team are certified Xero Silver Champion Partners.
In addition to Xero, we work with MYOB, QuickBooks and a range of other inventory and accounting software programs. Our CPA Accountants and Bookkeepers are registered Perth BAS and ASIC Agents.
We are also members of the Institute of Certified Bookkeepers within Australia.
Services offered by Bilanz:
BAS/IAS – GST Assistance: Registered BAS Agents #25485366
ASIC AGENTS #46007
Registered with the Institute of Certified Bookkeepers Australia (ICB) #399534
Workshops and Training on bookkeeping and accounting programs.
Cloud Integration and Software Solutions: Xero, MYOB, QuickBooks and Workflow Max
Personal Assistant/Executive Assistant Support – remote (Greater Australia) or onsite (Perth region)
Our Client Packages are designed to help your business grow.. pay monthly or by the hour, whatever suits your needs and budget!
Bilanz for Business is a majority woman owned and operated bookkeeping and accounting business based in Perth, however many of our clients are based all around Australia! As a tight knit bookkeeping team our focus is to deliver high quality service at an affordable price. Our professional yet friendly team are certified Xero Silver Champion Partners.
In addition to Xero, we work with MYOB, Quickbooks and a range of other inventory and accounting software programs. Our CPA Accountants and Bookkeepers are registered BAS Agents and members of the Institute of Certified Bookkeepers in Australia.
After years of providing bookkeeping services within the construction industry, we understand how complex it can be to navigate. With our experience, you will have confidence knowing that a key part of your business is being handled with care. Our team works with your priorities and budget to create a system that is functional and efficient for your business. Whether it be to simply set up a bookkeeping system for the business to work from, providing ad hoc advice and reviews to running an office accounts department either onsite or offsite. We can provide as much or as little as you like!
Bilanz for Business: Services
- Digital Bookkeeping
- BAS/IAS – GST Assistance: Registered BAS Agents #25485366
- Workshops and Training on bookkeeping and accounting programs
- Cloud Integration and Software Solutions: Xero, MYOB, QuickBooks and Workflow Max
- Personal Assistant/Executive Assistant Support – remote or onsite (Perth region)
If you have been considering making a switch to a cloud accounting software program such as Xero. There is no better time than now to start using a new accounting program! The beginning of the Financial Year is the best time to start!
Bilanz for Business, located in Perth, is recognised by Xero as a top migration specialist, which means we can help you convert your files and accounting into Xero seamlessly.
Although we are trained in other accounting software’s such as: Quickbooks or MYOB. We work closely with Xero as an advisor, undertaking specialist training and attending Xero events to stay up to date with the latest features. We admire the research and development that Xero invests in to making their system work for bookkeepers and accountants alike. We routinely review our software systems in place, and each year Xero comes out on top. That is why we recommend it! On top of that we pass on greater subscription savings to our clients… saving our clients money is the business we are in after all!
Xero features you need to run your business beautifully.
Ok so you’re probably thinking.. we love Xero.. but why should you..
Bilanz For Business:
Registered Bookkeepers with ICB
Well first I’ll ask you this: Lets look at your current bookkeeping and accounts management system in place. .. Is this working for you, do you love it? (I assume there’s room for improvement since you’re here researching conversions)
So lets review:
Jot your answers down as you go – bullet point works.
What software do you have in place?
What do you like about it?
What is it missing?
What do you desire in a perfect (accounting software) world? Is it a simplified invoicing system, an accurate inventory report, an easy way to pull sales reports or comprehensive payroll system?? or all of that & more..
Make the move:
For a seamless conversion, make sure you use a Xero certified advisor. The cost of installing and bringing the historical data correctly is very meager as compared to its use in the long term. You must use an experienced accountant or conversion specialist to assist in the transition process and make it as smooth as possible.
Choosing the right professional
We understand how busy you are as a business owner and that doing the books can be a big load regardless of whether you are a solo business or much larger. With our expertise, we can take care of your business through a variety of services. If you have a small team, we can work together with you to form your outsourced department even though we are a 100% local Perth business.
Designed to offer the most advantage to business owners, Bilanz For Business is the small business accountant in North Fremantle to reach out to when in need of services bordering on business intelligence, digital accounts and bookkeeping, outsourced payroll, executive assistant services and cloud integration.
As a modern company, Bilanz For Business also offers BAS agent services in North Fremantle and boast of some of the best partner programs which their clients can enjoy.
Chat to us about how Xero can work for your business and receive 15% off plans!
• Run your business on the go – Easily add contacts, reconcile, create quotes and send invoices from
• Manage your cash flow – Schedule payments and batch paying suppliers.
• Simple payroll solutions – Input timesheets, calculate leave, pay employees and automate super.
• Directly connect to your bank – Process transactions and get paid faster.
• Manage Projects – Drive profitability with simple time tracking and job costing in Xero Projects.
• Dashboard – Get a snapshot of how your business is tracking in real time.
• Add on marketplace – Explore 700+ time-saving apps that connect with Xero.
Bookkeeping is more than just data entry or keeping the books ‘in order’. Bilanz for Business, based in Perth improves overall business management. We work with you to implement processes that will efficiently and effectively streamline areas of business
- Create and customise invoice templates, email within Xero and accept payments using the Xero platform.
- Xero integrates with PayPal, Stripe, Square and other payment processors
- Create and convert quotes to invoices
- Schedule repeating invoices automatically.
- Drag and drop features with Invoices
- Automatic payment reminders can be set up. Saving you time by not having to chase up customers to pay on time. You can turn this feature on or off at any time.
- Attach files to invoices, such as a document or photo of work completed.
Inventory Tracking and Purchase Ordering:
- Create quotes and invoices, manage inventory levels. Create alerts for reorder quantities.
- Convert purchase orders to bills for payments or invoices for your customers.
- If you stock more than 4000 items you can integrate other applications from the Xero app marketplace easily.
- Bank transactions automatically feed daily into Xero (once set up), allowing for reconciling against the bank transaction directly using the bills and invoices you’ve previously entered into the accounting software. Xero starts to identity repetitive transactions and automate them by providing you with suggested matches that you can approve or deny. Time is saved by eliminating the need to sift through records for information.
- Create and send invoices while on the go!
- Capture receipts for expense tracking
- Reporting on the go
- Reconcile transactions and monitor spending
- Manage and add clients convert quotes into invoices as tap of a button
Stay in touch with all things Bilanz for Business:
With quarterly superannuation payments due on January 28th for the last quarter (payments are always due 28 days after the quarter ends). It seemed like an appropriate time to discuss superannuation in more detail. If you run a small business with employees who are 18 and over, and earn more than $450 before tax in a calendar month. You are legally obligated to pay a minimum of 9.5 % superannuation your employees ordinary time earnings (OTE).
Ordinary Time Earnings (OTE)
Allowances but not overtime payments
Rostered Days Off (RDO)
In Lieu of Notice
Bonuses (except for in respect of overtime only)
Always check with your accountant or certified bookkeeper to ensure that you are calculating the correct amount of superannuation based on Ordinary Time Earnings. There are a number of ‘ordinary time earnings’ that must be taken into consideration during payroll and superannuation contributions.
Bilanz for Business, located in North Fremantle, Western Australia, has experienced bookkeepers and accountants available to help answer any super related questions. Part of our service that we provide is to manage your business’s superannuation payments, on time, every time. For small businesses in Perth, Bilanz can provide crucial forecasts and help to manage cash flow so that there is adequate cash available in order to pay each quarter. Don’t get stuck in a financial deficit each time super is due. We offer competitive pricing for Payroll Packages (Which includes superannuation reconciliation and reporting).
Jane Betschel, head of customer marketing and direct sales at MYOB states that for the businesses that do make superannuation payments, almost a quarter (24 per cent) of operators surveyed revealed they had issues meeting payments due to cashflow issues.
“We know that cashflow is one of the big pain points for businesses, particularly small and medium sized enterprises,” Betschel said. “Owner operators may sacrifice their own super payments to ensure that payments owing to staff are met. They may also decide to pay bills that will keep the doors open today, at the expense of future, personal financial security.
This is a reality for many small businesses.
The Consequences Of Paying Superannuation Late
Missing superannuation payments even by one day can cause serious financial strain on a small business and subjects you to the Superannuation Guarantee Charge (SGC), which is not tax deductible.
The charge is made up of:
- SG shortfall amounts (including any choice liability calculated on your employee’s salary or wages)
- interest on those amounts (currently 10%)
- an administration fee of $20 per employee, per quarter.
Director responsibilities for Superannuation:
A director that fails to meet the Super Guarantee Charge by the due date, then becomes personally liable. The ATO can initiate legal proceedings with Directors in order to recover the money owed. Don’t get caught out with missed payment dates. Ensure you have a reliable bookkeeper or accountant to keep you aware and up to date on payments.
Bookkeeping for business and payroll/superannuation management can be very time-consuming – it may be too much to do for a small team and yet not enough to employ a full-time bookkeeper. Bilanz bookkeeping and payroll management service are cost-effective so that business owners can focus on growing their businesses instead of focusing on the paperwork and legalities behind payroll, super and tax. We can assist you onsite or remotely and from as little as a few hours a quarter.
Get in touch which us today via the ‘Contact Us’ Page and we will be in touch with you as soon as possible.
GST, PAYG, Wages Payable, Super Payable, Wages expense, Super expense, ATO…. the joys of owning a business… these are the things you dreamed about when you were thinking about running your own business right?!.. hmm maybe not! The reality is that not only do you need to focus on the basics of business, sales and making a profit – now we’ve thrown in all the above to take into consideration for your ever growing to do list! FUN!
But wait, good news!! We live in a world of endless opportunity, and lucky for you the option to outsource the management of your business’s activity papework and statement submissions to the ATO is a viable and (might I add) time-saving opportunity.
What are the benefits to hiring someone to manage your Business Activity Statements.
Each quarter we ensure your BAS is correct by reconciling the GST, PAYG, Wages Payable, Super Payable, Wages Expense, Super Expense and ATO integrated accounts. For reference we have added the BAS filing schedule below:
When lodging BAS on your own, you can easily make mistakes which can incur fines from the ATO. However, a BAS agent is covered by the Safe Harbour laws, which adds an extra level of protection for you. For example if you fail to lodge a document on time or there is an error in your statement resulting in a shortfall of tax you may be protected by administrative penalties imposed by the ATO if you’re going through a BAS Agent..
More time to Lodge:
Additionally, when you lodge BAS on your own, you must pay by the due date. Under the BAS lodgement program, an Agent gets extra time to lodge which means you do too!
Code of Conduct:
You have confidence knowing that you’re working with someone who is knowledgeable, professional, honest and confidential. Registered BAS Agents are bound by a code of conduct and must always reflect these attributes . In any case the Agent breaches the code, you can report it to the Tax Practitioners Board.
Qualifications and Ongoing Study:
There are a number of minimum qualifications that need to be met in order to become registered. This includes: 1400 hours experience, at least a Cert IV in bookkeeping, PI insurance, be apart of a professional membership and partake in 45 hours worth of study every 3 years in order to stay registered. These requirements enforced by the law ensures the Agent is knowledgeable on new updates to GST and tax laws, industry changes and complex topics so you don’t need to be!
Bilanz for Business has a superb team of BAS agents in Perth who can assist you in your business and help take the pressure off – so that you can focus on the rest of your to-do list!
Finally, if you’re wondering how to verify BAS Agents. Make sure to check the Tax Practitioner Board and type in the business name to see if they are a registered agent: https://www.tpb.gov.au/registrations_search
Ahhhh ‘the Cloud’… where is it and what does it do!? You may be unaware but you probably already adopt a number of cloud technologies in your business today – these are systems where you can access your data remotely. Dropbox, Adobe Creative Cloud, Microsoft Office 365 or even a Google App… these are all on ‘the Cloud’, and as you would have noticed they are greatly beneficial to your business.
Here at Bilanz, we work with a number of Cloud Accounting Softwares. But what is Cloud Accounting you ask? Well, the good news is that it works in a similar way to the other cloud systems. You use it the same as normal accounting software however the data isn’t stored on your own computer, instead the data is stored remotely on secure severs. The benefit to using cloud-based accounting software is that it eliminates the threat of vital data being deleted, corrupted, stolen or lost. This means that you can access your information anytime from anywhere, whether it be from your laptop, phone or tablet. Information is readily available, reducing your IT costs and giving you, as a busy small business owner, an all access pass to your accounts, bookkeeping and invoices.
So what is the Cloud?!
Walk in to any small, medium or large business a few years ago (and some still today) and you’d see some type of IT server. This server device might have sat under a desk, or in a bigger business there would be a dedicated room in the corner of the building full of them. Unless you were the IT person this was strictly forbidden territory. Fast forward to now and many businesses no longer need this infrastructure on their premise. Whether or not they realise it, they’ve moved to storing and accessing information using the internet, and so we have the Cloud.
How does Cloud Accounting fit into all of this and is it easy to convert to the cloud?
Just like other cloud based applications, Cloud Accounting has really taken off in the last few years and for good reason. Transparency, ease of use and latest accounting tools are allowing businesses to spend less time worrying about their books and more time focused on optimising their business in other areas, such as selling more goods, delivering quality service or managing their general operations more efficiently. Bilanz CPA Accounting Manager: Andi Moneta enjoys using Cloud Accounting because of the “flexibility and efficiency that Cloud accounting allows. Cloud software offers the latest in powerful accounting tools and applications while allowing for the convenience of being able to work from anywhere with an internet connection”.
Cloud conversion easy as 1,2,3.. and we can show you how!
Although it is possible to convert to cloud accounting at any point, most business owners find it easy to start fresh with a new accounting system by converting at the beginning of a fiscal year (new *fiscal year, new me.. right?!). Now is the best time to start using a cloud based accounting system and we are showing you how easy it is to set up at our Bookkeeping Basics & Software Set up Workshop on July 25th, 2019 (4-6pm) at our fun office in North Fremantle. Check out our Workshops/Training page for more information or get FREE tickets now at Eventbrite!